Electronic Signatures and Records
What happens when you sign a document in the client area, what the certificate proves, and your consent to electronic records.
1. What signing means
Pressing "Review and sign" on a document in your client area opens the signing box. After reading the document, you type your full name, tick the declaration, pass the human check, and press "Sign now"; we email you a six-digit code at that moment, and when you type it back, you have signed that document. Your typed name is your signature. It has the same effect as a handwritten signature to the extent the law allows, under the U.S. Electronic Signatures in Global and National Commerce Act (E-SIGN, 15 U.S.C. § 7001 et seq.), the Uniform Electronic Transactions Act as adopted in New Jersey (N.J.S.A. 12A:12-1 et seq.), and equivalent laws where you are, including Egypt's Electronic Signature Law (Law 15 of 2004) where applicable.
2. Your consent
By using the client area you consent to receive documents, notices, receipts and certificates from us electronically, and to sign them electronically. You need a device with a modern browser and an email address. You may withdraw this consent by writing to sales@theagenticlab.net; we will then work with you on paper, which may take longer.
3. What we record
For each signature we record: the document's id, title, file name and, where known, number of pages; the SHA-256 fingerprint of the document as issued; the name you typed, your email address and the business you sign for; the declaration you agreed to; that you typed back the one-time code we emailed you, with the time it was sent and the time you typed it; the result of the human check (Cloudflare Turnstile); how you signed in to the client area; your IP address, country, browser and device; and the date and time of signing. We also keep a log of the document's events, each with its time: issued, emailed to you, opened, signing code sent, and signed. The certificate shows these times in UTC and, where known, in your own time zone as your connection reports it. Each signature gets its own signature id.
4. The certificate
At the moment of signing we build a signature certificate from those records and add it, as one page, to the end of a copy of the document. That copy is the signed file, the one you keep: a PDF whose name is the document's title followed by "(signed)". We email it to you and to the Lab at that moment, and it is the file that opens when you press "Open" on the document in your client area. The document as issued does not change, and we keep both versions.
The certificate prints the SHA-256 fingerprint of the document as issued, taken before the certificate page was added. The signed file, page included, has its own SHA-256 fingerprint, which we keep in the signature record and show in the confirmation emails. Any file that produces the first fingerprint is the document as issued; any file that produces the second is the signed file; a file that produces neither did not come from us.
Some files cannot take that page, such as a Word file, an encrypted PDF or a very large file. Such a file stays exactly as it was, and its certificate is a separate one-page PDF kept beside it, with its own link on the document's row in your client area. The fingerprint on that certificate is the fingerprint of the file you signed.
The certificate proves who typed the name, when, from where, and which exact file. It is not a notarization, and it is not a government-issued digital certificate. Where a law requires a qualified or notarized signature, we will tell you and arrange it separately.
5. One signature, no edits
A document can be signed once. We do not change a document after it is issued; if a change is needed we issue a new one, which you sign again.
6. Your copies
Keep what we email you when you sign. The signed file stays available for download in your client area while you have an account, with its separate certificate when there is one. After an offboarding, we keep our copies as legal and accounting records, as the Privacy Policy explains.
7. Questions
If you think a signature was made without your authority, write to sales@theagenticlab.net at once. Version 1.3, October 12, 2026.